07.34
An
Inquiry Letter is a type of request letter or request for information about a
product, service, job opening or other business information. This function is
to display information sources such as newspapers, magazines or electronic
media about current products / services with the information needed.
At
present it is an initial step from a company from various parties. In this
letter, there are a number of things discussed by the service provider /
product which is a question from the buyer in order to help the buyer to find
out information about the product / service. These things include:
a. Name
and type of product
b. Product
specifications, namely; type, size, quality, capacity etc.;
c. Price
of the unit.
d. Discounts;
e. How
to pay from the buyer to the seller;
f. How
to deliver products from seller to buyer, and
g. Convenience
that may be obtained by the buyer, such as a warranty and others.
Example of An Inquiry Letter:
2.
Order
Letter
An
Order Letter is a letter from a prospective buyer to the seller whose contents
ask for a quote. That is, prospective buyers ask through a letter so that the
seller formally offers him an offer. With the offer from the seller, the
prospective buyer will find out the price, the terms of sale and purchase, and
a description of the goods or services to be purchased. This is the purpose of
the prospective buyer writing a letter requesting an offer to the seller. If
the prospective buyer already knows the condition of an item / service and the
price and purchase conditions, of course he does not need to ask for a quote
from the seller.
An
Order Letter is required in formal trade which requires official official
procedures in writing. A large company as a seller, for example, does not
simply serve requests for offers via telephone. Letters of request for offers
are often the initial stages of the process of business transactions. Through
the order letter the prospective buyer asks or asks for information about the
goods or services that will be bought. As a reaction, the seller explains the
things that the buyer wants to order and finally the business transaction
occurs as the peak of the buying and selling process.
Remember
that all relevant information must be given in the order letter. This is like
more business and of course helps to prevent reading errors to compile a table
of items needed. As a guide for compiling an order letter you must fulfill:
a. Reference
to a source of information
b. List
of products to be ordered
c. Quantity,
quality, price, catalog number (if any) (quantity, quality, price, catalog
number (if any))
d. Details
of delivery and payment (delivery and payment details)
e. An
order number (order number)
The order letter is used to order goods according to
the amount needed by the company either by using the official order form or
not. There are two ways to make an order letter, namely:
a. Order
without using official order form
b. Order
by using the official order form
Ordering
without using an official order form can be done by simply writing a letter
with all the order details by directly entering into the letter. Thus, this
letter functions as an order letter, so the content must be clear, concise and
direct to the destination.
While
in large companies, in general, it is usually done by using an official order
form. Every time you want to make an order, you can fill in the available
fields. Order forms or often called purchase orders (PO) usually consist of:
a. No.
(number)
b. Unit
price
c. Description
/ items
d. Amount
e. Quantity
f. Delivery
date
g. Type
h. Terms
of payment
Example of An Order
Letter:
Question about Inquiry Letter:
1. What is the position of Lidiya Ratry Sukma?
Lidiya Ratry Sukma as a Purchase Manajer
2. What did Mrs. Lidiya Ratry Sukma ask for?
Latest catalogue, method of the payment and the method the delivery.
3. When was the
letter typed?
The letter was typed at 17th
Februari 2014
4. How did Mrs. Lidiya Ratry Sukma know the
advertisement?
Mrs. Lidiya knows the advertisement from Lampung Post two days ago and saw
Violeta Ladies' shoes displayed at the exhibition.
5. Did Mrs.
Lidiya Ratry Sukma intend to buy the product?
Yes, she Did. She intend to buy the
product and she sure that their will place their regular orders in future.
Question about Order Letter:
1. What
items does the Electronic Store want to order?
TV, Laptop, Washing
Machine and Printer.
2. When
will Toko Elektronik pay off the payment?
Toko Elektronik will
pay off the payment after the order arrives.
3. When
is the PT Cemerlang offer letter sent to the Toko Elektronik?
PT Cemerlang's offer
letter was sent to the Toko Elektronik on February 7, 2018.
4. How
many items ordered by the Toko Elektronik?
The number of items
ordered is 17 units.
5. What
are the expectations of the Toko Elektronik?
Toko Elektronik hopes that the
order will arrive within one week after the letter is received by PT Cemerlang.
Reference:
https://www.studybahasainggris.com/contoh-inquiry-letter-atau-surat-permintaan-dalam-bahasa-inggris/
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